Dear Club members,

The Club 509 annual meeting is required per our by-laws. Article 9.1 for the purpose of annual elections, conducting certain club business, and receiving reports.  This year we will receive reports from each officer, propose/discuss goals/vision for the next year. We will specifically discuss current bylaws with proposed amendments that will allow your donations to become tax deductible as well as update some other nuances to allow for more modern activity such as online voting ability. Per Article 8.1 “To amend the Bylaws of this Club requires a two-thirds vote of the membership present at a meeting specifically called for such purpose. Proposed amendments shall be well publicized to the membership one (1) month prior to the vote. All amendments must be voted upon and approved by 2/3 vote of members present.”

We will be calling a General Membership to largely focus specifically on the proposed amended bylaws as well as the annual elections for your 2026 officers.

If you are interested to serve on the 2026 Club 509 Board, we are taking nominations between 10/10/25 – 11/4/25 Submit your nomination by CLICKING HERE.

All positions are open for nominations, new elections, or re-election. We encourage anyone interested in getting involved to nominate where you are wanting to serve and let’s get you plugged in!

That said, the following current 2025 board members are interested and eager to continue serving the 509 community in 2026 and hope to get your support.

Doug Jones – will be on ballot for President re-elect

Aaron Willis – will be on ballot for Vice President re-elect

Spencer Haws – will be on ballot for Treasurer re-elect

Jocelyn Bedoya – will be on ballot for Secretary

Brandon Cater – will be on the ballot for Member at Large re-elect.

Voting Period for all nominees will be 11/5/25 – 11/12/25 630pm

PROPOSED AMENDMENTS TO BYLAWS: You can find a copy of the proposed amendments to the by laws by clicking here.

The meeting is going to be held on November 12, 2025 530 meet, starts at 6pm. Meeting will be at The Garden TriCities, located at 6811 W Okanagon Pl in Kennewick (behind Best Buy in Kennewick).

It is important for you to participate in this meeting. Your votes will decide who will represent you on the Board of Directors and direction of Club 509 over the coming year.

Doug Jones, President.

Proposed 11/12/25 Agenda

Opening Forum

5:30-6:00 Gather / Social

6:00 – 6:02 – Welcome & Housekeeping notes

602 – 603 – Attendance – Everyone checked in from site RSVP. RSVP IS REQUIRED.

603 – 605 – Motion to Adopt the consent agenda

605 – 610 – Motion to approve last months meeting minutes –

Reports of Officers

610-615 – President Report – Doug

·      Special thank you to all of those who served, support, and volunteer at any capacity for Club 509, we could not do it without you all.

615 – 620 – Vice President – Aaron 

·      2025 Summer Classic review, 2026 Goals, & 2027 Vision

620 – 625 –Membership Report – Jocelyn

·      Membership breakdown & Overall Health of the club

·      Projected Memberships for 2026

625 – 630 – Treasurer Report – Spencer

·      Last year revenue and spending

·      Proposed budget for 2026

New Business

630-645 – By laws Proposed Amendments Presentation, Discusssion, motion, second, approve by 2/3 of those in attendance. – Spencer & Aaron

645-655 – Club Dues discussion – Charles

655 – 700 – 2026 Preliminary elections results

Close Business

7:00 – Agree to date of next board meeting, Dec xxx, at 5pm at xxxxx

7:01 – Motion to adjourn